Opens .pub files

There are several methods you can use to create a shareable Publisher file. When the content, rather than the layout, is of primary importance and no graphics are needed , the best way to exchange information is as plain ASCII text.

But when you want to include graphics and wish to preserve your layout, plain text won't do. To share Publisher or above files with users of Publisher 98, save the file in Pub 98 format.

Send the recipient a file that they can print to their desktop printer. They won't be able to view it onscreen but they can get a fairly accurate printout. Several methods are available although each method may have drawbacks. To create a. This method is usually used to prepare files for commercial printing. If the recipient has a PostScript capable printer , they can print the file.

Normally used for commercial printing, an EPS file can be opened in many graphics programs. A separate EPS file is made for each page in the publication. To print each page, one at a time, select Print to file. When printing the publication, select the Print to file check box. Instead of printing to the printer, Publisher creates a PRN file.

If your printer doesn't match that of the recipient, the PRN file may not print exactly as you envisioned. If you exchange files regularly with a recipient, obtain a copy of the print driver for their printer and use it to create the PRN file from Publisher. Convert your Publisher document to an HTML file , then either post the file on the web and send recipients the address to view the files or send the HTML file to the recipient for them to view offline in a web browser.

If you send the files, include all the graphics as well and set up the file so that all HTML and graphics reside in the same directory. This way, the recipient can place the files anywhere on their hard drive. The procedure to send an HTML email depends on your email client. Publisher versions before Publisher don't have a PDF export option. Instead, use a program, such as Adobe Acrobat Distiller. One of the most universal file formats you can use for your publisher files is HTML.

Using HTML, you can share the files with your recipient with ease or post them online for viewing. You can save your publication in HTML by following these simple steps:. Saving your publisher file in PDF format will allow your recipients to access it through any PDF reader that they have.

Here are the appropriate steps to take when transforming your publisher file to PDF. When saving your file in PDF format, be on the lookout for the various options and quality preferences. If you are looking for a format that will retain the formatting options in your publisher document, the XPS is precisely what you need. Saving your document in this format will embed all the details within your document, making it hard for unwarranted editing to occur.

Another way to make work easier for your file recipients is by creating printable files rather than pub documents. This way, your recipient can easily print out the document without any hassle.

There are several printable formats you can use for your files. Here are some of the most effective ones, with guidelines on how to save your documents in each of the formats. You could opt to save your publisher document as an EPS file. This format is especially effective as it is compatible with most graphics programs you will interact with. However, when using this format, you may need to open your file using an EPS program such as PageMaker.

To create an EPS file:. Following the steps above will save your document in a. While on the Print panel of your document, click on the Print to file checkbox.

Clicking on this option will create a PRN file instead of printing your document right away. You can then share the file with whoever you want. While there may be many options that allow you to access publisher files without the software, installing the software is beneficial. Having the Microsoft Publisher will enable you to create, edit and even print publisher files with ease. A user who wants to show the content of a PUB file that they have created, must have the same application installed.

However, such circumstances can be avoided by following these suggestions: Export the PUB document to HTML format, which makes it accessible through the common internet browser. In this case you will be able to show your project outside the Microsoft Publisher software. You can also edit HTML directly later.